If you have ever seen any of the popular crime series or noir movies, you would be familiar with the concept of evidence manipulation and mildly put, very creative ways of producing evidence. For example voice recordings, and videos, and a bunch of other things that do not make any sense at all. However, when it comes to documents, it’s always a neat bunch of paper documents, which the lawyer in said fiction holds in his hands, and shows it to everyone present to stress on the evidence. Here is where you have funny lines like “This paper in my ‘hand’ proves that Larry was indeed in his hotel room and not on the spot where the crime ……. “And so on.
Let us put the over the top drama out of the picture for now. What we actually are talking about is the perception that everything on paper is real, and everything that is not on paper is somehow illegal. However, the truth could not be far from the perception in this case, as it’s very simple to fabricate real documents and hence they may not be always correct and thus basically have the same level of authenticity as the digital documents. Yet, no movies or soaps ever show a lawyer waving his tablet or mobile phone, or even laptop to the jury. So things like these question the legality of digital documents. So if you are thinking that whether or not that email you sent the other day holds any water, here are a few things that should sort out the issue.
When it comes to the digital signing of documents, the playing field is pretty much open. It’s important to know which acts and laws give you protection. In the United States, there is clear legislation on this in the form of E-Sign or Electronic Signatures in Global and National Commerce Act. The actual words of the act passed in 2000 are given below.
“A signature, contract, or other record relating to such transaction may not be denied legal effect, validity, or enforceability solely because it is in electronic form; and a contract relating to such transaction may not be denied legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation.”
So what it essentially means is that a digital document is equal to an actual document as far as the law is concerned. An interesting bit of trivia about this law is that it was actually signed digitally, to further stress on the admissibility of the digital signature and documents.
So what about other countries, apart from the United States? Well, most advanced countries have their own legislation that confirms the validity of an electronic document.
As always, we welcome your thoughts and comments. Please feel free to add any information which you think could be helpful. And hey, if you thought this was helpful, do spread the word. We would really appreciate it!