Most of the documents that are created need to be reviewed and approved by someone (or sometimes by a team of reviewers). How do you share documents with reviewers? Do you email the documents or print them out and pass them on for review? These methods may not be secure ways to share documents! Emailing documents means there are multiple copies of the document (one in each reviewer’s inbox plus wherever they save the document). A printed document could easily make its way into the wrong hands. So what is the solution? How do you share documents securely with your team?
Using document management solutions like GLOBODOX, you can share documents securely with your team. GLOBODOX allows you to assign role-based privileges to other users. So it allows you to grant access to the document to only those users who need to review your document. Each document can be stored in an encrypted form and decrypted only when someone with the right permissions wants to view/edit the document. Not only this, using automated workflows, you can route documents for review, approval, signing to other users, etc. This makes the process foolproof and keeps the document secure all the time.