Document management software can be a game changer for construction companies. Here’s why!
Delivering construction projects on time is already a difficult task for engineers & construction companies. This is largely due to the constant back & forth with clients & contractors, and the enormous amounts of paperwork involved in any given project. This article on the Delays in Construction Projects Due to Poor Documentation tells us how improper & outdated documentation methods result in avoidable delays in construction projects. But then what is the right way to manage construction paperwork more efficiently? The answer is simple, take your paperwork online with a Construction Document Management Software (DMS). A construction DMS doesn’t just help you create, edit, store & share documents with ease, it also automates day-to-day document processes like stamping, signing, indexing, etc – allowing you to use the saved time, money & resources on delivering the best output. Here’s how a document management software benefits the construction industry:
Eases Vendor Management:
Contractors, subcontractors & vendors are an integral part of construction projects. They are hired for their expertise in fields like masonry, carpentry, plumbing, etc. But most vendors come with their own set of project documents like designs, layouts, agreements, invoices, etc. And keeping a track of all these documents can result in a lot of valuable time getting wasted. This is where a document management software proves useful for construction companies. A construction document management software allows you to segregate & organize all your documents based on their respective projects, document types, date of agreement, etc. This systematic segregation of documents & advanced search features like metadata-based search, in-document search and multi-criteria search, ensure that you always find your documents within seconds.
Supports Collaborative Work:
A construction document management software is designed to make information more accessible to internal teams & clients. It does so by allowing access to documents from anywhere, at any time, and from any number of devices that have the software installed on them. The software also provides built-in scanning & printing features that allow you to share information on the go, and other features like annotations that let you add & share real-time comments and feedback with your team. Most document management software that cater to the construction industry also provides an extra portal to clients, that grants access to all project related documents & developments, and helps maintain transparency.
Accelerates Invoicing Processes:
Construction companies have to deal with lots of invoices on a daily basis. These invoices include payments received from clients, as well as payments made to vendors & contractors to keep the work flowing. Keeping a track of all the money coming in & going out, and the paperwork alongside, becomes a really difficult task for the accounts department. But this is where a construction document management software makes the difference. A construction DMS declutters your office, digitizes all the invoicing processes, and allows you to track payments in a better and less time-consuming way.
Improves Data Security:
One of the major concerns for construction companies is having their ideas (designs, plans, layouts) stolen by clients & competing firms. But such data thefts are exactly why you need a construction document management software. Construction DMS have a unique security feature called document sharing control, that restricts users from unauthorized printing, emailing, & sharing of important documents – protecting them from all kinds of thefts & leaks. There are plenty of other document management features that enhance data security for construction companies, like document encryption, security groups, content redaction, two-step authentication, and more.
If you are looking to automate your business, and are in need of an amazing, affordable, top-rated document management software for your construction company, that also provides all the features mentioned above, we suggest our product GLOBODOX. GLOBODOX has been the go-to document management software for 2000+ companies from all over the world, including many successful engineering & construction companies. GLOBODOX started back in 1999, and has since spread its expertise to more than 60 countries. You can start your automation journey by taking GLOBODOX’s 30-day free trial. Have more questions? Write to us on [email protected] or call us on +1-650-646-2551 (USA).