It’s been a long time coming but GLOBODOX v14 is finally here, and it’s better than ever. The latest update has an array of new features specially designed to make your GLOBODOX experience even better, and countless other bug fixes & improvements requested by our ever-growing GLOBODOX community.
The update slated for 2021 was delayed due to the covid-19 pandemic, which had a rather harsh impact on our team. But the hiatus also provided us with much-needed time to reflect upon our product offerings & ways of making them better for our users. Thankfully covid-19 is behind us & we can get back to focusing on what we do best – providing quality document management solutions. So without much further ado, here are all the new features of GLOBODOX v14 & their benefits.
You can now set email reminders for documents that are due on a particular date (for a Document or Stack Type). This can be done by specifying the DB Name, Entity Name, Field Name, Date Range and email ID in a config file in Program Files.
For eg: Let’s say you have a Document Type called Invoice with multiple invoices and you want email reminders for all invoices with a due date falling within the next 15 days.
To set this up, you will need to insert the following in the config file…
“field_name”: “Invoice Due Date”,
“globdoox_users_to_notify”: “superadmin, john”,
In the above example, you have specified the field name as “Invoice Due Date” and the notification period as 15 days. Hence, GLOBODOX will look in the ‘Invoice Due Date’ field & send an email to firstname.lastname@example.org for every invoice that is due within the next 15-day period. You can also add multiple emails in the config file by separating them with a comma (,).
Benefit: Field Notification tells you on what date a document is expiring or due for other courses of action. This means that you can either delete the document manually on its due date or perform other actions like changing the document’s expiration date, moving the document to the Archive DB or more.
You now have access to a Dashboard for reviewing ‘Documents Added, Document Checked-in, Average Workflow Time, Average Workflow Task Time’ and more within a particular Date range. This feature is available for both Standard and Suite GLOBODOX users.
For eg: If you want to see the number & type of documents added to GLOBODOX in the last 30 days, go to Dashboard, select Documents Added & choose the time period.
GLOBODOX will display the following;
If a document does not belong to any document type, it will be displayed under ‘Documents’.
Benefit: Dashboard features such as Documents Added & Documents Checked-in allow you to review past & current user activity, and features such as Average Workflow Time & Average Workflow Task Time allow you to formulate better plans for upcoming workflow tasks.
GLOBODOX now offers a much faster Full-Text Search feature for MS SQL Server Standard and MySQL.
For eg: If you enable the new ‘Full Text’ search feature and enter a search term in the search bar, GLOBODOX will display all the documents that contain that search term in their content.
Benefit: Full-text Search allows you to find documents with the help of keywords & phrases in the document’s content. It also ensures that the search results appear much faster, even for the very large DBs.
Benefit: Video tutorials will provide you with a detailed understanding of GLOBODOX’s features & functionalities like how to create document types, how to assign security labels & much more.
With GLOBODOX v14, we ship a new Sample DB called ‘Great Goa Tours’. Great Goa Tours DB will be beneficial for new users who want a better understanding of GLOBODOX mainly since the comprehensive new Video Tutorials we are shipping are based around the Great Goa Tours DB.
Benefit: The new Sample DB will show you how your document types & stacks appear in GLOBODOX. The new Sample DB has been modelled as the ‘Great Goa Tours’ to match the video tutorials available on our youtube channel & website.
Since you had to wait slightly longer for GLOBODOX version 14, we are glad to announce that newer versions will be delivered faster than expected. Our development team has already begun working on the next big updates and here are a few things you can expect from upcoming versions of GLOBODOX…
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