When you scan or import a document into your system but have not indexed it, you can search for it only in limited ways. For instance, if you have imported a document titled Daily Sales Report_ 2011, you can look for it based only on that title. But if you have indexed that document, then you would have stored relevant details about that document like Creator, Created On, etc. Each of these data fields is a potential search criterion that will help you find the document quickly using advanced search.
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