GLOBODOX Dashboard is a unique feature that allows you to track, review & analyze user activity in real-time, with tabs such as Documents Added, Documents Checked-in, Connected Users, Average Workflow Completion Time & Workflow Instances. Sounds complicated? Let us simplify it for you. Think about our Dashboard as the home screen of your favorite social media app. On the home screen, you can easily watch user activity (reels, posts, stories), view notifications (likes, comments, notifications, friend requests) and make a quick guess on which of your friends have been active on the app over the past few hours. GLOBODOX Dashboard is just like that.GLOBODOX Dashboard tells you how many documents were added, how many documents are checked-in, how many users are connected to the system & more. In its essence, GLOBODOX Dashboard is a brief compilation of user & document activity that allows you to review ongoing processes & make appropriate estimates for the future. Here are some of the key features of the new Dashboard.
Documents Added
Documents Added tells you the number & type of documents added over a period. Let’s say you want to see the number & type of documents added to GLOBODOX in the last 30 days. To view that, you simply need to go to the Dashboard, select Documents Added & choose the period as the last 30 days.
GLOBODOX will display the following;
- Total number of documents added in the last 30 days
- Types of documents added (Invoices, Reports, Plans, Documents, etc)
- Number of documents added within an individual document type (30 Invoices, 50 Reports, etc)
Note: If a document has not been defined under any document type, it will be displayed under ‘Documents’.
Documents Added gives the correlation between no. of documents created & the no. of documents added over the period.
See how to add documents to GLOBODOX
Documents Checked-in
Documents Checked-in tells you how many documents were checked-out for editing and checked back into GLOBODOX after the changes were made. This will give the managers a brief idea of how many documents were checked into the system today. For instance, documents checked in will tell you that 10 agreements, 3 reports and 5 documents without any document type were edited & checked back into GLOBODOX today.
Connected Users
In simple terms, the Connected Users feature tells you the total no. of users connected to GLOBODOX at any given time. Other than that, it also tells you the user’s login date & time, the application to which the user is logged in, and the level of access given to the user.
Connected Users is an easy and efficient way to identify idle users that clog up the system & restrict other users from logging in. Such users can then be manually disconnected from the system by the super admin from the connection manager.
Workflow Instances
Workflow Instances give you a breakdown of how many workflow instances were started, completed, canceled or stopped during a certain period.
Note: Stopped or canceled workflow instances are a result of errors or delays in the workflow process.
Workflow instances help you calculate data metrics like Workflow Efficiency (no. of instances finished to no. of instances initiated) & Error Percentage (no. of errored instances to no. of instances initiated), which allows you to make suitable estimates for future workflow plans.
Average Workflow Completion Time
Average Workflow Completion Time basically tells you how much time, on average, your organization takes to complete an entire workflow process. Let’s say you have two workflow processes: invoice approvals & project plan approvals, both of which are initiated and approved by different teams. Average Workflow Completion Time tells you how much time, on average, it takes to collectively complete these two processes, as well as the time it takes to complete the processes individually. This allows you to identify which workflow processes are taking up more time and make changes to suit organizational needs.
Average Workflow Task Completion Time
Average Workflow Task Completion Time tells you the average time you take to complete an individual workflow task, like the time it takes to secure the approval of the first person in an approval process or the time it takes to get your manager to e-sign documents. Average Workflow Task Completion Time helps you understand which workflow tasks take up more time, and allows you to refine the process and decrease the time it takes to complete individual workflow tasks.
That’s all about our new Dashboard. It’s easy to use & allows you to stay up-to-date with ongoing user activity. But why take our word for it? Come & experience the wonders of GLOBODOX version 14 with a 30-day free trial or write to us at sales@globodox.com for more info.
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