Most of you have heard the phrase ‘Work smarter not harder’. We’ve got nothing against hard work or hard working people, but it’s usually the smarter workers that get the job done more quickly and efficiently. That’s exactly what Optical Character Recognition or OCR does for your business documents – gets the job done more quickly & efficiently, without you even breaking a sweat.
Needless to say, this was an utter waste of time, and also cost the businesses a superfluous amount of money. But with the newly developed OCR technology, computers were finally able to recognise almost every digital font, making scanning & extracting text even from non-text based documents possible.
Today’s OCR tools have advanced to such an extent that they can even extract hidden attributes of your documents, like location of the document on the server, attached templates, name of the author, name of the editors, comments, file properties, and much more.
Let’s say you scan a few invoices, and you want to extract the invoice number, date, amount & payment mode from them. The moment your scan is finished, OCR will automatically recognize all text & numerical information in the invoices, and extract & store all that information in a text based format for your reference.
Let’s take another example. Let’s say your client shared an invoice with you, but in the form of a picture or image. OCR will repeat the same process for the image, and extract all text & numerical information from the image & convert it into text, making it easier for you to catalog the information you require. This way OCR reduces 90 percent of your document indexing workload.
GLOBODOX’s OCR automatically extracts data or metadata from each uploaded or scanned document, which is useful to organize documents into their respective document type or stack. Organizing documents into document types or stacks allows you to segregate your documents into easily identifiable groups, based on their content, client, project, department, etc.