A paperless office holds many advantages and converting your office to one is a good decision. The best advantage is not that your office is de-cluttered with papers and folders, but you are able to manage your documents better. You can easily arrange them and find your files with a few clicks. Additionally, you don’t have to waste office space filling it with documents. Or, spend rent on a store room for your documents. Ultimately, going digital will improve your productivity and efficiency in your office. The ability to find documents at the click of a button will give you more time to focus on important things.
So how do you start going digital?
Any large organization would have collected large amounts of paper, so you need to give the whole process time. Going digital is something that can’t be rushed. You have several documents in bills, legal deeds, contracts, reports and other vitals papers that need to be digitized.
You don’t want the digitizing process to interfere with your organization’s daily functioning, so take your time. Review the process and set a deadline that is comfortable for you.
Bulk of the work, at least in the beginning, is scanning these physical papers into a digital one. There are two ways you can go about the scanning process
As a large organization, you need these documents to be available to every person in the organization and at the same time, it needs to be organized such that the files can be found easily.
At this point, you are in need of an electronic document management system or eDMS. You have quite a few options, but in terms of price and features, you won’t find a better one than Globodox. It has all the features you need. Here are some key features.