Wikipedia defines a natural disaster as “the effect of a natural hazard (e.g., flood, tornado, hurricane, volcanic eruption, earthquake, or landslide).” A natural disaster is different from a natural hazard. A natural hazard becomes a disaster generally when human beings are impacted by the hazard and are vulnerable to it. For business organizations, this has 2 implications:
- Human involvement: When a natural hazard event occurs at a site where your staff works, it could lead to possible loss of life, injury, interruption in business processes etc. If your organization is not equipped to overcome such events, it could result in huge losses, not only financial, but in terms of other resources too.
- Non-human involvement: You may have stored your business documents at an offsite location. Now if a natural hazard event occurs, your business data could be in danger, if you have not taken backups electronically – whether online or offline.
At the time of writing this post, the hurricane season has already begun in certain parts of the world like the Caribbean, for instance. In fact, at many times of the year, usually some part of the world is in danger of experiencing a natural hazard. While national (federal), state and local governments can fulfill their obligations towards citizens by putting in place suitable help channels, the business community for its part needs to ensure that disaster prevention and business continuity are given special importance. The right time to prepare is before disaster strikes.
From the perspective of managing the organization’s information, the wisest decision you could take is of converting your paper archives to electronic form. You should also take online backups as a precautionary measure and let your paper-based documents only be your secondary backup. Globodox enterprise document management software is your perfect choice as it not only helps you scan your paper documents, it also lets you create, store and work with your electronic documents in a variety of ways. You can also back up your documents online using an online backup service.
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