Document Management Software for Small Business
Sohodox is a Document Management software that is designed to cater the Small businesses. It is an economically priced solution featuring all the tools that is required by small offices to manage electronic and paper documents of a Small business.
Sohodox is simple to use allowing you to get productive from day one. Using Sohodox you can quickly create a centralized, searchable database of all your documents. You can create Folders and Sub Folders and add your documents to it.
Sohodox has a built in scanning tool which can be used to scan single or multi-page documents and save them as TIFF or PDF (other formats are also available). Hence, you will not have to purchase a separate scanning software for your Small business.
Sohodox supports all TWAIN compatible scanners including ones with ADF (Automatic Document Feeder) attachment. It also supports duplex scanning. Text from image files (like PDF) can be extracted using built-in OCR (Optical Character Recognition). The extracted text can be used for searching.
You can manage any type of file on your machine. Files can be added by dragging & dropping it onto Sohodox (e.g. MS Word, MS Excel, PDF, JPEG files etc.). Email messages or just attachments can be dragged & dropped from MS Outlook. Even text can be selected and dragged & dropped from a Word or a PDF document or a web page.
Annotation is also available. You can highlight certain part of a document and add a Note beside it. You can insert Stamps as well as your Signature on a document.
Sohodox has a quick Search box which is always available on the main screen. You just need to enter a word from the document’s name or the document text and hit the Enter key to get the result. Sohodox also comes with an advanced search which will help you to refine the search results. You can also save your advanced searches so that you can re-use them later.
You can email or fax documents from Sohodox. This makes it easier for you to review and approve documents in your organization. You can also assign documents to other Sohodox users. Sharing documents and folders with other Sohodox users is also easy all you need to do is drag and drop that document or folder to the Public folder.
Sohodox also allows you import data from a CSV file. Using the import feature you can migrate your data from other programs to Sohodox. You can also export documents along with their data from Sohodox to a CSV, HTML, Excel or XML file. You can also burn all the documents to a CD/DVD from Sohodox.
Sohodox comes with concurrent licensing. This means that you only pay for the maximum number of users likely to be connected to Sohodox at any given time. So if you have 10 machines at your office but only 5 users is likely to be connected to Sohodox at any given time, then you only need to purchase 5 user licenses (you can still install Sohodox on all 10 machines).
Sohodox is scalable this means that if your small business grows in the future then you can upgrade to Globodox is our enterprise document management system with powerful security, workflow features, web access and ability to handle extremely large document volumes. Whenever you feel the need for these features, you can effortlessly migrate from Sohodox to Globodox.
Sohodox licenses are economically priced at US $199 per license. Further discounts are available when you purchase multiple licenses. When you purchase Sohodox licenses you also receive free upgrades to all minor and major Sohodox updates released within a period of one year.
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The Itaz support team has been exceptional. Their quick responses, personal emails and follow ups to the few issues I’ve encountered have always been much more than I expected. Any time there has been an issue they have quickly fixed the problem and updated the entire application with new code to totally address the issue.
— , USA