Digitize Your Paper Archive through Office Document Scanning
An Infotrends study reveals that organizations print, copy & fax more than a trillion pages each year (that’s 1,000,000,000,000 pages). That’s a huge amount by any standard! As your business grows, so does your demand for paper. Your business needs a better way to manage information than by using paper based documents.
Businesses can manage information in a better way through office document scanning. This will convert your paper based documents into electronic formats like PDF, TIFF etc. This way you can digitize the majority of your active paper based documents. If you have a large paper archive, you can also opt for bulk document scanning of past records.
Whether you plan on bulk document scanning or scanning documents on a daily basis, a good way to do so is to use document management software like Globodox. Globodox can not only help you with simple office document scanning, it also helps you organize your documents in search-friendly ways. Businesses in over 50 countries have found out that Globodox offers a simple and structured way of scanning documents and managing them.
Here, we look at 5 ways document scanning using Globodox leads to improved office operations, through better information management.
Globodox can help you manage bulk document scanning as well as scanning documents on a daily basis.
- Save time
Frequently used scan settings can be saved to speed up the process from the next time; e.g. in bulk document scanning of identical documents, like processed application forms.
- Better organization
Scanned files can be indexed according to pre-specified process guidelines – this makes searching documents easier.
Office document scanning allows you to email them, save them to a CD/DVD or even share them via Globodox itself. Paper based documents cannot be shared in multiple ways.
Scanning documents makes them more secure because in Globodox, you can control access to documents using role-based permissions.
- Backup and retrieval
If your paper based document archive and routine documents are destroyed by fire or other such disaster events, your documents are gone forever. But if you have scanned your documents into Globodox, you can easily back them up online and recover them when you have resumed operations.
- Helps you scan, index and organize documents with ease
- Multiple ways to search documents – find them in a snap!
- Email, print and fax documents from within Globodox
- Easy to import and export documents and folders
- Check-in/Check-out documents and control document versions
- Share/Restrict documents by granting role-based permissions
- Create workflows to replace your paper-based business processes
- High level of security using document-level access control, encryption etc.
- Keep an audit trail of actions performed by users in Globodox
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