Organizing Documents using GLOBODOX helps Find them Faster
Did you know?
GLOBODOX offers multiple ways of organizing documents and helps to make them search friendly.
Save Time – Every Time!
Why use document management software for organizing documents?
When it comes to arranging files, document management software is a superior alternative to the paper-based way as also the file management software your computer offers; e.g. Windows Explorer. Paper is highly prone to damage due to wear and tear caused by frequent handling. It also has a temporary life, unlike digital files. Digital files are permanent, unless deleted accidentally or on purpose. At the same time, your computer’s file management system would not allow you to segregate documents in advanced ways – something that is a must for business organizations. Document management software like GLOBODOX overcomes the shortcomings of the paper-based way as well as those of basic file management systems.
Why organizing documents using GLOBODOX is the more sensible way?
GLOBODOX helps you save time, organize documents systematically, and maintain the security of documents. Here’s how:
- Scan Smartly: Choose where to save documents even before you scan them – use Destination Profiles.
- Import effortlessly: Drag and drop documents and even your entire folder structure into GLOBODOX; you can even create new folders as per your needs.
- Retain your imported folder structure – no need to re-group documents after importing them to GLOBODOX.
- Assign tags to documents: Helps you find documents in one more way!
- Organize documents by document types: E.g. Invoice, Check, Agreement, etc. You can store custom meta-data for each document type.
- Link a document to another: Switch from one to the other in just one double-click!
- Organize documents project wise or client wise using Stack Types: E.g. create a Stack Type called ‘Clients’, add stacks by client name and link related documents to the stack without removing them from their respective folders.
- Easy to find documents using Quick, Advanced and Saved Searches.
- Search documents by their text content using full-text search.
- No compromise on document security: Even though GLOBODOX helps you in organizing documents in search-friendly ways, it offers document-level access control and other security features. So your documents stay safe, no matter how easy-to-find they may be!