Background
Amerifab International Inc. is a company that engineers and fabricates modular steel buildings for the petro-chemical, oil/gas, pipeline, drilling, and power generation industries. They started small, but grew over the years and now have a new 50,000 square foot electrical and fabrication facility to continue their global expansion. Consequently, the number of projects they had to manage simultaneously grew. So did their archive of documents amassed over 20 years of operation.
Amerifab’s goal was to help employees find documents faster and share them securely without having to create multiple copies.
Challenge
Amerifab International produces a variety of buildings custom manufactured to meet their clients’ specific criteria. Besides manufacturing and consulting functions, like every business, efficient office administration too was critical to their business success. Managing documents related to various functions was an integral part of their business activity. For a growing business, with increasing clientele, this started to pose a challenge. All this called for a system that would help their employees stay on top of the paperwork and yet achieve their individual and team goals.
The team at Amerifab realized that what they needed was electronic document management software that could achieve the following:
- Help their employees find documents faster
- Share documents in a secure manner without having to create multiple copies
- Comply with government regulations
- Reduce paper consumption, and
- Make the company better organized in general
The search begins, and ends!
When you read through the list, it seems like they were asking for too much. But the fact was that in order to manage the growth of their organization, this was the right time to implement a document management system. And so they began looking for a solution that would fit their requirements. Globodox was the first software they tried.and they found it to meet their requirements,
but needed to make sure it would deliver;
Customer service during the sale and after-sales follow ups made the experience of purchasing and implementing Globodox a smooth and hassle-free one.
Brittany Pitilik, Amerifab
Queries Resolved
Asking questions about the product help the Amerifab team arrive at the decision to implement Globodox as their document management solution of choice. They found that the Globodox Sales team had sound product knowledgeable and responded to their queries to their satisfaction. The Sales team even followed up with Amerifab while they were evaluating the fully featured Free Trial.
The Outcome
Amerifab purchased Globodox licenses and implemented the system right away. Soon their employees got used to a more efficient way of managing documents. As they work with multiple clients simultaneously, they needed to manage documents project wise. Globodox allowed them to do so. Since getting Globodox, Amerifab have digitized several files that they had stored in boxes earlier. Brittany Pitilik of Amerifab observed that, “Instead of having to hunt down one paper file, each individual can simply login to Globodox and view every document associated with that particular project.”
Their employees use folders, tags and document type to organize documents. They stack documents related to each project together, to manage project related work more easily. “Customer service during the sale and after-sales follow ups made the experience of purchasing and implementing Globodox a smooth and hassle-free process,” said Brittany.
Whether you are in manufacturing or in the service sector.your organization too can manage documents in a hassle-free way. All you need is enterprise document management
