This document explains how medical practitioners and healthcare entities such as doctor’s offices, clinics, hospitals, HMOs and pharmacies can take the help of a document management software such as GLOBODOX to achieve compliance with HIPAA (Health Insurance Portability and Accountability Act).
HIPAA stands for the Health Insurance Portability and Accountability Act. HIPAA is a federal guideline that aims to ensure that patient information and records are protected and maintain their integrity.
The US government passed the act on August 21, 1996. President Bush decided to allow the rule to take effect on April 14, 2001. HIPAA required effected entities to comply within two years i.e. by April 14, 2003.
Under HIPAA a patient has the right to access his or her own medical records. Patients can request to view or get copies of their records, request modifications to the records and request a listing of disclosures of their protected information.
In addition to this HIPAA privacy regulations control how and when protected patient information can be shared by physicians and administrative staff.
HIPAA will also help bring down medical administrative costs and improve the healthcare delivery effectiveness.
The covered organization is responsible for HIPAA compliance and not the vendor. In fact there is no such thing as a HIPAA compliant software or hardware (despite the claims of some companies). To be compliant organizations must satisfy the intent of the law. They must have the mechanism in place that guarantees safe electronic storage, access and transmission of patient records.
It is organizations not technology that must be HIPAA compliant. However technology can be used to help the organization in it’s efforts to be HIPAA compliant.
The use of GLOBODOX itself will not be enough for an organization to be HIPAA compliant. GLOBODOX as a document management software helps with the management and security of patient records – which is a big component of HIPAA. However it is important to note that there are aspects of HIPAA which are beyond the scope of a document management software (for e.g. having a dedicated employee as the “HIPAA compliance officer”).
Organizations who wish to be HIPAA compliant can use GLOBODOX to take important steps towards that goal.
GLOBODOX Enterprise Edition has all the tools features you will need to.