Use GLOBODOX document management software comparison table to decide if Suite or Standard edition is right for your requirements.
Document Management
Software Comparison
Document Management
Software Comparison
| Features | Standard | Suite |
|---|---|---|
| Use with ease | ||
| Navigate the MS Outlook-like interface with ease and use the self-explanatory features without any confusion. |  | |
| View .pdf, .doc, .docx, .xls, .xlsx and many other file formats using the in-built viewer. | | |
| Add files in a flash | ||
| Add documents in bulk or an entire folder with a single click. | | |
| Drag and drop documents, folders, emails, attachments, text, and images. | | |
| Scan and add multiple single page or multi-page documents using your scanner. | | |
| Print pages from any Windows application using GLOBODOX’s virtual printer and add as a PDF. | | |
| Add files to GLOBODOX with ‘Send to’ option from the right-click menu in Windows Explorer. | | |
| Import documents automatically to GLOBODOX by allowing it to watch folders where you add documents. | | |
| Import indexing data using simple .CSV text files. | | |
| Use GLOBODOX’s PowerShell-based command line utility to import files. | | |
| Capture email messages and import to GLOBODOX as .pdf documents. | | |
| Add files to GLOBODOX using its virtual drive link in Windows Explorer. | | |
| Customize file organization | ||
| Arrange documents in folders and sub-folders, and add text tags to find files easily. | | |
| Define document types like invoices, agreements etc. each with their own specific indexing data. | | |
| Group documents into Stacks. Stacks can have their own unique indexing information. | | |
| Automate the indexing of scanned paper documents with built-in OCR for easy organization and searchability. | | |
| Merge multiple documents together and use indexing information from either one. | | |
| Link different documents and stacks to jump between related documents with a single click. | | |
| Save indexing data as templates to reuse it while organizing new files. | | |
| Define zone maps on documents to parse indexing information from paper documents while scanning. | | |
| Find files effortlessly | ||
| Find anything easily on GLOBODOX, thanks to its search-centric interface. | | |
| Apply multiple search conditions to narrow your search down to the smallest specifics. | | |
| Save the search criteria for documents that are frequently searched for or accessed. | | |
| Create saved searches which prompt users for some criteria when they are run. | | |
| See where a search term occurs within a document. | | |
| Blazingly fast way to look for folders and tags | | |
| Find documents by entering search queries in any language. | | |
| Access your files saved in GLOBODOX easily through the virtual drive that appears in Windows Explorer. | | |
| Secure access at multiple levels | ||
| Import list of Windows users using Windows Active Directory for reuse with GLOBODOX. |  | |
| Define security roles for employees based on their designation to control their access levels. | | |
| Limit users’ ability to view and share documents based on their individual roles. | | |
| Set security on a per-document or per-folder basis, using reusable custom security templates. | | |
| Create hierarchical security groups to determine which group of users accesses what documents. | | |
| Limit users’ ability to print, save, and email selected documents based on their roles. | | |
| Encrypt files with powerful security algorithms like AES, Blowfish, and Triple-DES. | | |
| View and export event logs to know when documents are modified and by whom. | | |
| Backup files and databases saved in GLOBODOX to prevent the loss of important documents. | | |
| Share instantaneously | ||
| Share multiple documents as email attachments or print them with a single click. | | |
| Export files, along with their indexing information. | | |
| Export entire folders from GLOBODOX to any location on your hard drive. | | |
| Export document database along with indexing information as .xls, .csv, or .xml file. | | |
| Select any document and fax it via your fax printer. | | |
| Setup a website for your customers to view their documents stored in GLOBODOX. | |  |
| Collaborate seamlessly | ||
| Retain older versions of your documents while updating them. Track changes using version notes. | | |
| Save documents under editing and review as minor versions before publishing the finalized major versions. | | |
| Check-out documents being edited to prevent co-authors from making modifications. Check-in again to allow edits. | | |
| Sign and annotate | ||
| Highlight text in your documents to call attention to important information. | | |
| Add multiple bookmarks at different points in documents for easy navigation and reference. | | |
| Redact or hide specific parts of text from specific users to ensure confidentiality. | | |
| Scan and save your signature to use it on documents for approval and authentication. | | |
| Create custom stamps for your organization and use them on documents for authentication purposes. | | |
| Draw basic shapes using the draw tool to mark out key sections in documents. | | |
| Place a watermark on any scanned document to indicate confidentiality and prevent information leakage. | | |
| Fill scanned copies of printed forms by simply typing. | | |
| Access from your mobile | ||
| Navigate GLOBODOX’s user-friendly interface with ease from any mobile device (iPhone, iPad, Android) | | |
| Search, view, download, and delete files in one-click using your mobile or tablet device. | | |
| Ensure compliance | ||
| Make compliance with HiPAA easier with GLOBODOX’s security, encryption, and audit trail features. Learn more | | |
| Protect and retain financial records for prescribed periods to help comply with the Sarbanes-Oxley (SOX) Act. Learn more | | |
| Store customer data on GLOBODOX, which provides industry-standard security features that align with GDPR guidelines. Learn more | | |
| Do much more | ||
| Support for MS SQL Server and MySQL databases for data storage | | |
| Edit PDF documents by rearranging and deleting pages using GLOBODOX. | | |
| Create reusable destination profiles to automatically index and organize newly added documents. | | |
| You have full control over your documents as they are not stored inside a database or in a proprietary format. | | |
| Open and edit documents using associated applications, such as MS Word, Excel, etc. | | |
| Automate document workflows | ||
| Create custom workflows to replicate your day-to-day business processes using the Workflow Designer. | | |
| Route documents for signing and approval using Workflows with a single click. | | |
| Respond to tasks on the go by replying with ‘Approve’ or ‘Reject’ to workflow notification emails. | | |
| Receive notifications for pending actions as an email or through GLOBODOX’s inbuilt inbox. | | |
| Automatically change document metadata based on approval status or status of other associated workflow tasks. | | |
| Automate workflow tasks such as adding signatures, stamps, and publishing signed documents. | | |
| If a user is unavailable, reassign their tasks to another user. | | |
| Monitor the status of workflows. Pause, resume, and cancel workflows as and when you need. | | |
| Integrate with your systems | ||
| Perform document management tasks with the Powershell-based command utility using batch files and applications. | | |
| Integrate GLOBODOX with your .Net and JavaScript applications using dedicated SDKs. | | |
| Integrate document management functions of GLOBODOX with your business applications through the REST API. | | |
| Features | Suite |
|---|---|
| Secure access at multiple levels | |
| Import list of Windows users using Windows Active Directory for reuse with GLOBODOX. | |
| Share instantaneously | |
| Setup a website for your customers to view their documents stored in GLOBODOX. | |
| Collaborate seamlessly | |
| Save documents under editing and review as minor versions before publishing the finalized major versions. | |
| Create custom workflows to replicate your day-to-day business processes using the Workflow Designer. | |
| Route documents for signing and approval using Workflows with a single click. | |
| Respond to tasks on the go by replying with ‘Approve’ or ‘Reject’ to workflow notification emails. | |
| Receive notifications for pending actions as an email or through GLOBODOX’s inbuilt inbox. | |
| Automatically change document metadata based on approval status or status of other associated workflow tasks. | |
| Automate workflow tasks such as adding signatures, stamps, and publishing signed documents. | |
| If a user is unavailable, reassign their tasks to another user. | |
| Monitor the status of workflows. Pause, resume, and cancel workflows as and when you need. | |
| Integrate with your systems | |
| Perform document management tasks with the Powershell-based command utility using batch files and applications. | |
| Integrate GLOBODOX with your .Net and JavaScript applications using dedicated SDKs. | |
| Integrate document management functions of GLOBODOX with your business applications through the REST API. | |
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