Feature Comparison
Document Management
Software Comparison
Use GLOBODOX document management software comparison table to decide if Suite or Standard edition is right for your requirements.
Show features only available in Suite Edition
Show features from both editions
| Features | Standard | Suite |
|---|---|---|
| Use with ease | ||
| Navigate the MS Outlook-like interface with ease and use the self-explanatory features without any confusion. |  | |
| View .pdf, .doc, .docx, .xls, .xlsx and many other file formats using the in-built viewer. | | |
| Add files in a flash | ||
| Add documents in bulk or an entire folder with a single click. | | |
| Drag and drop documents, folders, emails, attachments, text, and images. | | |
| Scan and add multiple single page or multi-page documents using your scanner. | | |
| Print pages from any Windows application using GLOBODOX’s virtual printer and add as a PDF. | | |
| Add files to GLOBODOX with ‘Send to’ option from the right-click menu in Windows Explorer. | | |
| Import documents automatically to GLOBODOX by allowing it to watch folders where you add documents. | | |
| Import indexing data using simple .CSV text files. | | |
| Use GLOBODOX’s PowerShell-based command line utility to import files. | | |
| Capture email messages and import to GLOBODOX as .pdf documents. | | |
| Add files to GLOBODOX using its virtual drive link in Windows Explorer. | | |
| Customize file organization | ||
| Arrange documents in folders and sub-folders, and add text tags to find files easily. | | |
| Define document types like invoices, agreements etc. each with their own specific indexing data. | | |
| Group documents into Stacks. Stacks can have their own unique indexing information. | | |
| Automate the indexing of scanned paper documents with built-in OCR for easy organization and searchability. | | |
| Merge multiple documents together and use indexing information from either one. | | |
| Link different documents and stacks to jump between related documents with a single click. | | |
| Save indexing data as templates to reuse it while organizing new files. | | |
| Define zone maps on documents to parse indexing information from paper documents while scanning. | | |
| Find files effortlessly | ||
| Find anything easily on GLOBODOX, thanks to its search-centric interface. | | |
| Apply multiple search conditions to narrow your search down to the smallest specifics. | | |
| Save the search criteria for documents that are frequently searched for or accessed. | | |
| Create saved searches which prompt users for some criteria when they are run. | | |
| See where a search term occurs within a document. | | |
| Blazingly fast way to look for folders and tags | | |
| Find documents by entering search queries in any language. | | |
| Access your files saved in GLOBODOX easily through the virtual drive that appears in Windows Explorer. | | |
| Secure access at multiple levels | ||
| Import list of Windows users using Windows Active Directory for reuse with GLOBODOX. |  | |
| Define security roles for employees based on their designation to control their access levels. | | |
| Limit users’ ability to view and share documents based on their individual roles. | | |
| Set security on a per-document or per-folder basis, using reusable custom security templates. | | |
| Create hierarchical security groups to determine which group of users accesses what documents. | | |
| Limit users’ ability to print, save, and email selected documents based on their roles. | | |
| Encrypt files with powerful security algorithms like AES, Blowfish, and Triple-DES. | | |
| View and export event logs to know when documents are modified and by whom. | | |
| Backup files and databases saved in GLOBODOX to prevent the loss of important documents. | | |
| Share instantaneously | ||
| Share multiple documents as email attachments or print them with a single click. | | |
| Export files, along with their indexing information. | | |
| Export entire folders from GLOBODOX to any location on your hard drive. | | |
| Export document database along with indexing information as .xls, .csv, or .xml file. | | |
| Select any document and fax it via your fax printer. | | |
| Setup a website for your customers to view their documents stored in GLOBODOX. | |  |
| Collaborate seamlessly | ||
| Retain older versions of your documents while updating them. Track changes using version notes. | | |
| Save documents under editing and review as minor versions before publishing the finalized major versions. | | |
| Check-out documents being edited to prevent co-authors from making modifications. Check-in again to allow edits. | | |
| Sign and annotate | ||
| Highlight text in your documents to call attention to important information. | | |
| Add multiple bookmarks at different points in documents for easy navigation and reference. | | |
| Redact or hide specific parts of text from specific users to ensure confidentiality. | | |
| Scan and save your signature to use it on documents for approval and authentication. | | |
| Create custom stamps for your organization and use them on documents for authentication purposes. | | |
| Draw basic shapes using the draw tool to mark out key sections in documents. | | |
| Place a watermark on any scanned document to indicate confidentiality and prevent information leakage. | | |
| Fill scanned copies of printed forms by simply typing. | | |
| Access from your mobile | ||
| Navigate GLOBODOX’s user-friendly interface with ease from any mobile device (iPhone, iPad, Android) | | |
| Search, view, download, and delete files in one-click using your mobile or tablet device. | | |
| Ensure compliance | ||
| Make compliance with HiPAA easier with GLOBODOX’s security, encryption, and audit trail features. Learn more | | |
| Protect and retain financial records for prescribed periods to help comply with the Sarbanes-Oxley (SOX) Act. Learn more | | |
| Store customer data on GLOBODOX, which provides industry-standard security features that align with GDPR guidelines. Learn more | | |
| Do much more | ||
| Support for MS SQL Server and MySQL databases for data storage | | |
| Edit PDF documents by rearranging and deleting pages using GLOBODOX. | | |
| Create reusable destination profiles to automatically index and organize newly added documents. | | |
| You have full control over your documents as they are not stored inside a database or in a proprietary format. | | |
| Open and edit documents using associated applications, such as MS Word, Excel, etc. | | |
| Automate document workflows | ||
| Create custom workflows to replicate your day-to-day business processes using the Workflow Designer. | | |
| Route documents for signing and approval using Workflows with a single click. | | |
| Respond to tasks on the go by replying with ‘Approve’ or ‘Reject’ to workflow notification emails. | | |
| Receive notifications for pending actions as an email or through GLOBODOX’s inbuilt inbox. | | |
| Automatically change document metadata based on approval status or status of other associated workflow tasks. | | |
| Automate workflow tasks such as adding signatures, stamps, and publishing signed documents. | | |
| If a user is unavailable, reassign their tasks to another user. | | |
| Monitor the status of workflows. Pause, resume, and cancel workflows as and when you need. | | |
| Integrate with your systems | ||
| Perform document management tasks with the Powershell-based command utility using batch files and applications. | | |
| Integrate GLOBODOX with your .Net and JavaScript applications using dedicated SDKs. | | |
| Integrate document management functions of GLOBODOX with your business applications through the REST API. | | |
| Features | Suite | |
|---|---|---|
| Secure access at multiple levels | ||
| Import list of Windows users using Windows Active Directory for reuse with GLOBODOX. | | |
| Share instantaneously | ||
| Setup a website for your customers to view their documents stored in GLOBODOX. | | |
| Collaborate seamlessly | ||
| Save documents under editing and review as minor versions before publishing the finalized major versions. | | |
| Create custom workflows to replicate your day-to-day business processes using the Workflow Designer. | | |
| Route documents for signing and approval using Workflows with a single click. | | |
| Respond to tasks on the go by replying with ‘Approve’ or ‘Reject’ to workflow notification emails. | | |
| Receive notifications for pending actions as an email or through GLOBODOX’s inbuilt inbox. | | |
| Automatically change document metadata based on approval status or status of other associated workflow tasks. | | |
| Automate workflow tasks such as adding signatures, stamps, and publishing signed documents. | | |
| If a user is unavailable, reassign their tasks to another user. | | |
| Monitor the status of workflows. Pause, resume, and cancel workflows as and when you need. | | |
| Integrate with your systems | ||
| Perform document management tasks with the Powershell-based command utility using batch files and applications. | | |
| Integrate GLOBODOX with your .Net and JavaScript applications using dedicated SDKs. | | |
| Integrate document management functions of GLOBODOX with your business applications through the REST API. | | |
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