Home / Document Management Software Comparison
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Use with ease | ||||
Navigate the MS Outlook-like interface with ease and use the self-explanatory features without any confusion. |
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View .pdf, .doc, .docx, .xls, .xlsx and many other file formats using the in-built viewer. |
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Add files in a flash | ||||
Add documents in bulk or an entire folder with a single click. |
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Drag and drop documents, folders, emails, attachments, text, and images. |
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Scan and add multiple single page or multi-page documents using your scanner. |
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Print pages from any Windows application using GLOBODOX’s virtual printer and add as a PDF. |
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Add files to GLOBODOX with ‘Send to’ option from the right-click menu in Windows Explorer. |
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Import documents automatically to GLOBODOX by allowing it to watch folders where you add documents. |
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Import indexing data using simple .CSV text files. |
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Use GLOBODOX’s PowerShell-based command line utility to import files. |
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Capture email messages and import to GLOBODOX as .pdf documents. |
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Add files to GLOBODOX using its virtual drive link in Windows Explorer. |
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Customize file organization | ||||
Arrange documents in folders and sub-folders, and add text tags to find files easily. |
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Define document types like invoices, agreements etc. each with their own specific indexing data. |
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Group documents into Stacks. Stacks can have their own unique indexing information. |
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Automate the indexing of scanned paper documents with built-in OCR for easy organization and searchability. |
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Merge multiple documents together and use indexing information from either one. |
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Link different documents and stacks to jump between related documents with a single click. |
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Save indexing data as templates to reuse it while organizing new files. |
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Define zone maps on documents to parse indexing information from paper documents while scanning. |
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Find files effortlessly | ||||
Find anything easily on GLOBODOX, thanks to its search-centric interface. |
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Apply multiple search conditions to narrow your search down to the smallest specifics. |
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Save the search criteria for documents that are frequently searched for or accessed. |
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Create saved searches which prompt users for some criteria when they are run. |
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See where a search term occurs within a document. |
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Blazingly fast way to look for folders and tags |
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Find documents by entering search queries in any language. |
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Access your files saved in GLOBODOX easily through the virtual drive that appears in Windows Explorer. |
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Secure access at multiple levels | ||||
Import list of Windows users using Windows Active Directory for reuse with GLOBODOX. |
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Define security roles for employees based on their designation to control their access levels. |
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Limit users’ ability to view and share documents based on their individual roles. |
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Set security on a per-document or per-folder basis, using reusable custom security templates. |
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Create hierarchical security groups to determine which group of users accesses what documents. |
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Limit users’ ability to print, save, and email selected documents based on their roles. |
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Encrypt files with powerful security algorithms like AES, Blowfish, and Triple-DES. |
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View and export event logs to know when documents are modified and by whom. |
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Backup files and databases saved in GLOBODOX to prevent the loss of important documents. |
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Share instantaneously | ||||
Share multiple documents as email attachments or print them with a single click. |
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Export files, along with their indexing information. |
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Export entire folders from GLOBODOX to any location on your hard drive. |
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Export document database along with indexing information as .xls, .csv, or .xml file. |
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Select any document and fax it via your fax printer. |
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Setup a website for your customers to view their documents stored in GLOBODOX. |
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Collaborate seamlessly | ||||
Retain older versions of your documents while updating them. Track changes using version notes. |
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Save documents under editing and review as minor versions before publishing the finalized major versions. |
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Check-out documents being edited to prevent co-authors from making modifications. Check-in again to allow edits. |
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Sign and annotate | ||||
Highlight text in your documents to call attention to important information. |
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Add multiple bookmarks at different points in documents for easy navigation and reference. |
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Redact or hide specific parts of text from specific users to ensure confidentiality. |
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Scan and save your signature to use it on documents for approval and authentication. |
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Create custom stamps for your organization and use them on documents for authentication purposes. |
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Draw basic shapes using the draw tool to mark out key sections in documents. |
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Place a watermark on any scanned document to indicate confidentiality and prevent information leakage. |
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Fill scanned copies of printed forms by simply typing. |
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Access from your mobile | ||||
Navigate GLOBODOX’s user-friendly interface with ease from any mobile device (iPhone, iPad, Android) |
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Search, view, download, and delete files in one-click using your mobile or tablet device. |
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Ensure compliance | ||||
Make compliance with HiPAA easier with GLOBODOX’s security, encryption, and audit trail features. Learn more |
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Protect and retain financial records for prescribed periods to help comply with the Sarbanes-Oxley (SOX) Act. Learn more |
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Store customer data on GLOBODOX, which provides industry-standard security features that align with GDPR guidelines. Learn more |
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Do much more | ||||
Support for MS SQL Server and MySQL databases for data storage |
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Edit PDF documents by rearranging and deleting pages using GLOBODOX. |
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Create reusable destination profiles to automatically index and organize newly added documents. |
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You have full control over your documents as they are not stored inside a database or in a proprietary format. |
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Open and edit documents using associated applications, such as MS Word, Excel, etc. |
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Automate document workflows | ||||
Create custom workflows to replicate your day-to-day business processes using the Workflow Designer. |
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Route documents for signing and approval using Workflows with a single click. |
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Respond to tasks on the go by replying with ‘Approve’ or ‘Reject’ to workflow notification emails. |
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Receive notifications for pending actions as an email or through GLOBODOX’s inbuilt inbox. |
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Automatically change document metadata based on approval status or status of other associated workflow tasks. |
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Automate workflow tasks such as adding signatures, stamps, and publishing signed documents. |
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If a user is unavailable, reassign their tasks to another user. |
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Monitor the status of workflows. Pause, resume, and cancel workflows as and when you need. |
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Integrate with your systems | ||||
Perform document management tasks with the Powershell-based command utility using batch files and applications. |
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Integrate GLOBODOX with your .Net and JavaScript applications using dedicated SDKs. |
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Integrate document management functions of GLOBODOX with your business applications through the REST API. |
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Features | Suite | ||
---|---|---|---|
Secure access at multiple levels | |||
Import list of Windows users using Windows Active Directory for reuse with GLOBODOX. |
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Share instantaneously | |||
Setup a website for your customers to view their documents stored in GLOBODOX. |
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Collaborate seamlessly | |||
Save documents under editing and review as minor versions before publishing the finalized major versions. |
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Create custom workflows to replicate your day-to-day business processes using the Workflow Designer. |
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Route documents for signing and approval using Workflows with a single click. |
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Respond to tasks on the go by replying with ‘Approve’ or ‘Reject’ to workflow notification emails. |
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Receive notifications for pending actions as an email or through GLOBODOX’s inbuilt inbox. |
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Automatically change document metadata based on approval status or status of other associated workflow tasks. |
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Automate workflow tasks such as adding signatures, stamps, and publishing signed documents. |
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If a user is unavailable, reassign their tasks to another user. |
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Monitor the status of workflows. Pause, resume, and cancel workflows as and when you need. |
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Integrate with your systems | |||
Perform document management tasks with the Powershell-based command utility using batch files and applications. |
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Integrate GLOBODOX with your .Net and JavaScript applications using dedicated SDKs. |
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Integrate document management functions of GLOBODOX with your business applications through the REST API. |
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