The Globodox User Interface is designed to be very friendly, and easy to use. This means there are no surprises, or an extensive learning curve before you start using it. The search-centric design and customization options make it a great tool to get your document management in order instantly.

• Familiar outlook style interface
An easy to use, user interface similar to the familiar MS Outlook user interface. Designed to increase user efficiency for searching and managing documents.
• Search-centric design
Makes sure that users get to their documents in the fastest possible way.
• Globodox Drive
In addition to its Desktop, Web and Mobile apps, Globodox integrates with Windows Explorer to give you yet another way to access documents stored in Globodox. Appearing like any other drive on your computer means tasks like attaching documents to email messages you are sending become super simple!” Read more….
• Reuse Information
Store frequently used indexing data as Templates. Store re-usable settings for Scan, export etc. as Profiles.
• Built in OCR
Built in OCR autmatically indexes scanned documents, making them searchable instantly.
• Access documents from mobile devices
The Globodox Web Client supports mobiles devices such as smart phones and tablets (iPhones, iPads, Android Tablets etc.). If your Globodox web client installation is accessible over the Internet you can now access your documents from the road using almost any mobile device.
• Quick Multi-user setup
Configure setup for mulitple users in a few easy guided steps.
• Windows Active Directory Integration
Globodox allows the network administrator to import users defined in Windows so that users do not require separate login information to access Globodox. No need to create new user names and passwords just for Globodox! This is available as an optional module for Globodox Standard and is included in Globodox Suite
• Built-in Word and Excel Viewer
Do not have MS Office on your machine? No problem. Globodox’s built-in MS Word and MS Excel viewer allows you to view .doc, .docx, .xls and .xlsx files. Globodox also allows you to view password protected MS Word (.docx) and MS Excel (.xlsx) files.

Globodox document management software is the complete solution for document management. It lets you manage your files and folders in the speediest way possible, and then lets you find them with minimum efforts because of it’s search centric design. It lets you sort the information in many ways, and gives you much more control on who can see what and who can change things around, something that is very important for teamwork and collaboration.

• Organize using Folders and Tags
Folders behave very similar to Windows Explorer folders. Create Folders and Sub-Folders to quickly categorize your documents. Attach simple text tags to every document. Tagging is a quick way of indexing. Search or group documents based on their tags.
• Organize using Document Types
Document Types allows you to use a more structured approach to organize your documents. Using Document Types, you can store specific indexing information with each document (for e.g. store Invoice Number, Invoice Date, Invoice Amount with each stored Invoice and store Sender Name, Date with each stored Letter).
The main advantage of this approach is that detailed information about each type of added document can be captured by creating very specific data fields. Doing this also increases the number of ways you can search for documents.
• Arrange documents using STACKS
Documents can be arranged in a Stack. Stacks can have their own indexing information. So, you can search for documents by searching for it’s stack’s indexing info. Stacks multiple documents which share the same indexing information.
• Link multiple documents and stacks
You can create multiple links between related documents and stacks. This way you can easily jump from one document to another document or stack. For example you can link an invoice to a check or a letter to it’s reply.
• Powerful Annotation features
With the annotation feature you can draw, highlight, stamp, write comments, etc. directly over an image. Redact tool, lets you hide portions of a document from specific users. You can choose to burn the annotations on the image, so they become permanent part of the image.
Use built-in stamps or create your stamps to mark document approval etc. Each user can also create a stamp of her signature.
• Versioning
Create and retain multiple versions of the same document. You can easily access the older version of a document at any time. You can add Version Notes to remember the changes made for the version.
• Draft the documents using minor versions
Do documents in your organization or department go through multiple revisions and reviews? Then you can make the edits and save the document in the Draft Mode as a minor version, until it is ready to be published in its next version. E.g. save the document as versions 1.1, 1.2, 1.3 etc. until ready to be published as version 2.0.
This is available as an optional module for Globodox Standard and is included in Globodox Suite
• Check-in / Check-out feature
When you edit a document, you can checkout that document so that other users are prevented from modifying the same document, till the time you check-in the document. When a document is checked out, other users will still be able to view the document but they will not be able to modify the document.

Globodox document management software was designed keeping in mind the highest level of security from various perspectives. It’s equipped with latest technology in encryption and access permissions. This provides you with an additional control over privileges and confidentiality.

• Map security roles
Map security roles to existing designations/job profiles in your organization to decide the level of access each user has to the document repository. Multiple users can be assigned to a single role, also a user can be assigned to multiple roles.
• Control Access at any level
Control what actions are allowed to a user in a specific role. For example you configure Globodox to allow a Manager to view all documents in her department but only delete documents that she owns.
• Reusable custom security labels
For more fine grained control, create re-usable custom security templates which let you decide user access on a per documents or per folder basis.
• Hierarchical security groups
This security feature ensures that users in a group can only access documents owned by their group and optionally documents of their sub groups.
• Control printing, saving and emailing
You can disallow printing, saving to local machine, emailing by simply denying the Distribute permission for a document.
• Industry standard encryptions like AES, Blowfish and Triple-DES
Encrypt your documents using industry standard strong encryption algorithms such AES, Blowfish and Triple-DES.
• Event logging / Auditing
Log details about user actions with the Event Logging feature (who modified a document and when). Export logged events as XLS, CSV, HTML files etc.