doQuments 4.6 supports Barcode detection. doQuments can automatically index documents by reading Barcode information printed on the documents.
Better Full Text Searching
doQuments uses a new and improved mechanism to extract and index text from documents. Text extraction is now done using IFilters installed on the user’s machine. Using the IFilter mechanism improves the accuracy and performance of text extraction in doQuments.
Minor Bug Fixes
Portable DB
You can mark any MS Access based doQuments DB as a Portable doQuments DB. This DB along with it’s System Folder and all it’s Storage Folders can then be copied/moved to any removable media (e.g.: USB Drive, Removable Hard Disc, CD, DVD etc.).
You can use this feature to carry your doQuments DBs anywhere with you, distribute your doQuments DB to multiple users or to archive your doQuments DBs.
Minor Bug Fixes
doQuments* Command Line Add-On Released
The doQuments Command Line Add-On lets you add documents to any doQuments DB by typing in commands in the Windows Command Prompt.
Minor Bug Fixes
Record Templates
With the new record templates feature, when creating a new record, doQuments will automatically fill up the data fields that were specified in the record template. This feature benefits users who have same indexing information repeating on many records. It saves on time and data entry costs.
For example: If you have 40 invoices from the same company and you have a data field for ‘Company Name’, you will not need to enter the name of the company 40 times. You just have to create a record template with this information. Now every time you create a new record using this record template, the company name information will already be filled up.
Modified Folder Structure
When you create a new Db, doQuments creates a new folder for that db with the same name as the db, inside the doQuments Databases folder. This new folder usually contains the Storage folder, the Messaging folder and the Temp Folder.
With the doQuments 4.2, the new db folder will contain two folders i.e. the Storage folder and the new System folder. The System folder from now on will contain all the folders that are required to run doQuments. This will ease the process of sharing and applying permissions. (Click here for details)
Enhanced Backup and Restore
New improved Backup makes it easy to span your large database backup across multiple storage media. You can now split your doQuments Archive file (.DQA) into fixed sized chunks to fit on the required medium (e.g. CD, DVD, USB Drives, etc.). It creates a series of folders with the specified sized files on your hard drive which can be burned onto CDs or DVDs.
Template Manager
You can use Template Manager under the ‘File’ menu to manage record templates as well as document templates.
Reorder Saved Queries
You can use the Reorder queries feature to choose the order in which your saved queries should appear in the menu. The new ‘Reorder’ option is located in the Query Wizard.
Dynamic Document Templates
Dynamic Document Templates enable you to automatically insert indexing data field values from the currently displayed record into the newly created document.
doQuments Standard Edition discontinued
doQuments Standard Edition has been discontinued. Click here for more information.
doQuments Clipboard
Use the new doQuments clipboard to copy documents or indexing data from one record and paste them into another record. This can speed up data entry in cases where multiple documents have identical indexing values. You can also move documents by cutting them from one record and pasting them into another record. All clipboard options are available from the new Edit menu.
Support for MS SQL Server 2005
doQuments now also supports MS SQL Server 2005 based doQuments DBs.
The Spiral binder image is gone!
The spiral binder image has been removed from the main window, freeing up valuable space.
doQuments DB Description
You can now store a small (255 characters) description along with each doQuments DB. This description is displayed in the doQuments DB List as well as on the DB selection page of doQuments Web Client.
doQuments DB List Security
The doQuments DB list now displays only those doQuments DB for which the currently logged in user has the required permissions. It also displays a small description for each DB.
Password protect MS Access based doQuments DBs
You can now secure your MS Access based doQuments DBs by setting a password for the doQuments DB. This ensures that unauthorized users cannot open MS Access based doQuments DBs directly (without using doQuments).
Full text search supported for MS Excel files
Support for full text search of MS Excel (.XLS) files is now added.
Multi-select in Document List Panel
Multiple documents can now be selected in the document list panel on the doQuments Main Window. This will allow you to copy/cut/delete/email/drag & drop multiple documents at the same time.
Menu items re-located
Some menu items have been moved to make things more logical. The Copy and Paste options have been moved from the Image menu to the new Edit menu. They are now called Copy Image to System Clipboard and Paste Image from System Clipboard.
All options related to image type documents have been moved from the View menu to the Image menu.
Support for MySQL based doQuments Security DB
The doQuments Security DB can now also be MySQL based.
doQuments Security DB Wizard
The new doQuments Security DB Wizard provides an easy to use interface to change the type, location or connection settings of the doQuments Security DB.
User Manager – E-mail ID
You can now store the e-mail id of the user as part of the user’s profile in User Manager. This is useful when using the new E-mail Document feature in doQuments Web Client.
doQuments Web Clients Enhancements
E-mail one or more documents in a record with a single click
Fully revamped user interface
An easy to use, redesigned user interface similar to the familiar Outlook user interface. Designed to increase user efficiency while searching for and managing documents.
Search centric design
Search is much faster than before.
Folders
Folders behave very similar to Windows Explorer folders. Create Folders and Sub-Folders to quickly categorize your documents. Hide a folder from specific users or share a folder with specific users.
Import entire folder structure
If you already have a well defined folder hierarchy in which you arrange your documents, you can easily import your documents along with your existing folder hierarchy in to GLOBODOX. The exact same folder hierarchy will be recreated in GLOBODOX.
Tags
Attach simple text tags to documents (think of it as attaching one or more labels to your documents). You can apply as many tags as required to a document. You can then search for documents to which a specific tag has been attached.
