Banks have always been associated with immense paperwork that includes forms, slips, statements, invoices, ledgers and personal identity documents. The various departments of a bank such as deposits, compliance, loans, human resources, finance, mortgage, legal and tellers have to deal with all these documents every day, making it difficult to manage them. For a customer service oriented business, time is an important entity and losing it to unproductive tasks such as document organization could affect your institution negatively. With GLOBODOX Bank Document Management Software you can manage KYC documents, automate loan application processes and digitize entire bank records. Here are a few examples of how GLOBODOX DMS can truly make a difference to your bank.
The banking industry has to comply with ever-changing industry regulations for storage of the high volume sensitive data generated. Compliance with Government Acts and mandates such as the Sarbanes-Oxley Act, Dodd-Frank Wall Street Reform, and Consumer Protection Act would be difficult if you don’t have a modern document management system in place. Compliance with data privacy norms is mandatory when dealing with KYC documents. GLOBODOX can help by digitizing the entire bank records for easier maintenance and procurement.
Versioning and Event Logging features facilitate auditing efforts at the bank
Folders, Sub-folders, and tags allow you to tag documents according to the department they belong to
Link multiple documents together for easier retrieval of loan files
Your KYC documents can be easily segregated with Document Type indexing feature
There are various redundant banking processes that not only take up your paper but also your productive time. GLOBODOX can help you automate these processes to imitate your original process workflow so that you don’t have to worry about paper documents anymore.
Workflow designer tool for customization of business processes such as loan applications
Complete workflow integration for optimized time usage
Auto-stamp, auto-publish, and signature features to fast-track loan processing
Auto-notification, messaging and task delivery
As a banking institution, data security should be your topmost priority and GLOBODOX can help you achieve it with its powerful security features. Security regulations for banking institutions are stringent and GLOBODOX is just the right tool to meet all document-related to security standards. All your KYC documents need to be protected as a part of ISO document control for banking institutions.
Hierarchical security groups such as Manager groups to share documents
Map security roles to job profiles so that sensitive financial documents remain protected
Document encryption with AES, Blowfish, and Triple-DES to keep your KYC documents safe
Save your institution from data theft risk with document-level security
Staff in major banking institutions spends a major part of their working hours on filing, organizing, storing and retrieving documents related to various processes. And if a document has been misplaced, the amount of time spent on retrieval increases exponentially. By implementing GLOBODOX bank document management software at your institution, you can improve productivity while also reducing costs.
Reduce printing and storage costs by digitally storing old financial data
A one-point access to share or print your bank documents
Easy-to-learn software with a simple user interface
Powerful scanning and advanced search options improve employee efficiency