Paper has been a major part of schools and colleges, be it exam sheets, answer papers, notes or just student records. The 1974 Family Education Rights and Privacy Act has stated that schools need to file student information, keep it secure and procure them for viewing if demanded by parents or children who have reached 18 years of age. The data generated for a single student over a long period needs to be stored for another few years till they can legally demand to see it. If a school has a huge student population, managing, searching and retrieving student information can be a traumatic ordeal for staff members. GLOBODOX, when used as a Document Management Software for Educational institutions can easily end all your woes with its easy organizing, indexing, retrieval and sharing features. Here are a few examples of how GLOBODOX Education Document Management Software can truly make a difference to your educational facility.
Filing student information, as mentioned above is mandatory by law and any goof ups could lead to serious consequences. Educational resources like physical filing of student data are time consuming and ineffective. But, you can easily simplify data filing at your institution by implementing GLOBODOX. It benefits you in more than one way such as,
Create stacks for better indexing of student data
Segregate every student document with simple tagging feature
Create multiple document versions for documents that require frequent updates
Powerful annotation feature and redaction features to make notes on student data
Student data security is an important concern as the documents stored at school might also contain some very personal information along with mark sheets such as medical reports, psychological analysis and psychiatric reports. No other educational resource can protect and manage your data in a secure way. GLOBODOX will relieve you of all security worries with its following features:
Hierarchical security groups make it easier to implement document access control settings for multiple users
Document-level security ensures the protection of student documents from unauthorised access and sharing
Enhance student data security with GLOBODOX’s encryption algorithms
Set up document access control depending on the user’s role in the institution
There are a number of processes that you would need to repeat at the institution for every student, eating into your staff’s time.
Improve management employees’ efficiency by digitally approving documents with signs and stamps
Route documents through the entire management hierarchy automatically with complete workflow integration
Monitor workflow feature keeps track of workflows which can be paused, resumed and canceled
Generate auto-notifications on updated projects based on workflow
GLOBODOX is a central repository for all the documents generated at your institution. The quick scanning and searching options provided by GLOBODOX improve efficiency in users, helping them use their office hours more productively.
Advanced scanning options ensure optimum usage of every educationists time
Easy to learn ‘drag and drop’ based UI reduces the staff training period
Follow government mandate of storing student data without escalating costs