Government agencies all around the world are plagued with the paper epidemic. Be it internal communication, inter-agency communication or managing FOIA requests from citizens, paper documents play an important role. In this age of e-governance, managing paper documents is not only time consuming but increases risk, inefficiency, and cost. Be it a federal, local, or state government agency, the risks and issues remain common across all of them. GLOBODOX, a government document management software, can provide a comprehensive solution for all these organizational and financial problems along with improving service provided by government agencies. Data remains confined under tight security provided by GLOBODOX which eliminates security risk and maintains confidentiality.
One of the most challenging parts of implementing software or changing over from a traditional approach to a technological one is end-user training. GLOBODOX is an easy to use software with almost no learning curve, a perfect tool for government agencies who don’t want to spend an extra amount on employee training.
Central repository for all sorts of administrative files and folders which makes search and retrieval simple
Link, index and tag documents for quick data access
Save your employees’ time with the bulk add documents feature
Multi-user setup can be easily created in offices with a large number of employees
Though records management is a basic need of every government agency, it has a high level of human error. By implementing GLOBODOX, you can reduce this human error and manage inward and outward correspondence in a better way.
Any file generated at the office can be stored in GLOBODOX
Easily establish folder hierarchy with sub-folders and tagging options
The unique Check-in/Check-out feature helps in preventing concurrent editing of your files
Information sharing is a basic right that many citizens have come to exercise under the Freedom of Information Act (FOIA 1966). Any Federal agency might receive a request for any record and handling such requests efficiently becomes a priority. If you have GLOBODOX, then handling such requests can never go wrong.
Event logging feature which captures user actions can be used for training and security purposes
FOIA request confidentiality is maintained through various security options such as denying distribute permission.
Multiple FOIA request documents can be linked together
As a government agency with fewer staff members and a tight budget, spending time on unproductive tasks is something you would never want. There are a number of regular work processes at the organization that could be automated so that you achieve your goal of eliminating unproductive tasks.
Government executives can replicate various work processes through GLOBODOX workflows
Create Re-usable custom security templates which save security settings to be applied to specific documents
Use digital signature/stamp feature to auto-stamp documents as a part of your approval processes
Indexing data can be saved as a template to save executive’s productive time