SOLUTIONS
Legal Document Management
Software
Gone are the days when attorneys were distinguished by their flowing black coats armed with briefcases and files. The modern attorney dresses up in suave suits and carries laptops to the court. For a professional who charges by the hour, if you are still stuck with paper management and file organization, you are losing something. Let’s do some math – on average if you charge $200 per hour and spend about an hour every day sorting, filing and retrieving documents, then you lose about $1000 per week. You could easily save this amount if you had GLOBODOX in your law firm. GLOBODOX is a powerful legal document management software that helps law firms, legal departments to manage, search and retrieve case documents, court forms, affidavits etc. Here is how GLOBODOX can change the way you conduct business for the better.
Improves Legal Case Preparation
When you prepare for a case, do you spend more time actually preparing for the case or is most of your time taken up by searching, organizing and retrieving case documents? GLOBODOX can easily cut your time taken by unproductive tasks so that you can focus on providing legal advice. This is how GLOBODOX can make a difference:
Powerful annotation feature makes it easy to highlight important parts of a document
Search through any type of legal document with OCR extractor
Maintaining multiple versions of a document during case preparation is easy
Link multiple documents together so that file retrieval at your law firm doesn’t take time
GLOBODOX is the best legal document management system which comes with built-in Optical Character Recognition (OCR), which automatically indexes scanned documents, making them searchable instantly. You can easily search through documents provided by the court, opposing counsel and witness statements.
Working on a case document has never been so easy. GLOBODOX allows you to draw, highlight, stamp, write comments and make notes directly over an image. You could also burn annotations over images so that other users do not edit them out.
Long standing cases are bound to have a huge amount of related documents that you need to retrieve as a part of your case preparation. If you have not organized these documents properly it would be an impossible task to retrieve all of the related documents swiftly and easily. With GLOBODOX, you can create multiple links between documents stored and scanned to easily navigate through the sea of files.
When working on a case, if you don’t have version control in place, it is quite possible that you get lost in the number of versions you create. GLOBODOX lets you easily create and access multiple versions of a document at any time. You can add Version Notes to remember the changes made for the version.
Improves Discovery Request handling
Discovery requests are a big part of the legal system and hence, need to be handled systematically. GLOBODOX has features specifically for you to overcome general hurdles observed in discovery request handling.
Powerful Redaction tool to help you hide sensitive data from documents
Auto-stamp, auto-publish, and sign discovery requests or other documents to save time
Email, share or print a discovery request in a single click
Save email correspondence and attachments with the email capture feature
Want to share a document as a part of a Discovery request made by opposing counsel, but don’t want to divulge other confidential information in the document? The Redact tool by GLOBODOX allows you to hide unwanted or confidential data from a document before sharing it.
Email, share or print multiple documents received from a discovery request with a single click through GLOBODOX.
When the matter is sub judice, not just the requested documents but every piece of communication for the same needs to be logged as the court may ask you to produce it anytime. GLOBODOX offers you a unique email capture feature that will automatically save email messages and attachments related to the discovery request.
It is a waste of time to search for documents, print them and then, manually sign them to approve a discovery request. With GLOBODOX you can use built-in stamps or create your stamps to mark document approval etc. Each user can also create a stamp of his / her signature.
Law Firm & Data Integrity
Law firms being at the receiving end of lawsuits for breach of non-disclosure agreements is not new. Data integrity for a law firm is important financially as well as reputation-wise and GLOBODOX can surely deliver it.
Encrypt your documents
Log user actions to keep a check on your trainee counsels
Achieve document risk control with document-level security
Create hierarchical security groups to share relevant information across your law firm
To prevent data leakage, you can easily log details about a user’s actions with the Event Logging feature of GLOBODOX. Export logged events as XLS, CSV, HTML files etc.
With GLOBODOX you can encrypt your documents using industry-standard strong encryption algorithms such as AES, Blowfish, and Triple-DES for added protection.
Document risk control can be achieved by disallowing printing, saving to a local machine, emailing by simply denying the Distribute permission for a document with GLOBODOX.
Note: Distribute permission is enforced on the GLOBODOX Windows Desktop client only.
Create a secure environment for your firm’s data with the hierarchical security group feature. It ensures that users in a group can only access documents owned by their group and optionally documents of their subgroups.
Improves Law Firm’s Efficiency
The central repository, concurrent viewing of multiple documents by multiple users, advanced search options, advanced scanning options and improved workflow features offered by GLOBODOX increases your organization’s efficiency manifold.
Complete workflow integration allows you to automate processes prone to human error
Create custom workflows for your law firm with Workflow Designer
Simple, easy-to-use software reduces the learning curve for even the not-so-tech-savvy attorneys
Reduce storage and printing costs as the need to physically store legal documents such as affidavits and contracts decreases
Design your own workflow which replicates your firm’s business processes. GLOBODOX can be used to generate auto-notifications that are sent to a user’s inbox the same way they receive an email. Save time spent on repetitive tasks performed every day at the firm.
With the Workflow Designer, you could send confidential documents such as legal contracts for review and approval via predefined routes. This eliminates chances of unauthorized access to documents.
Digitally managing your legal documents such as affidavits and contracts will help your firm save up on storage and printing costs as compared to traditional management of documents.
A simple Outlook-like user interface, powerful search options, easy scanning options and the Drag and Drop storage feature makes GLOBODOX an easy to use software.
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