You are here: Document Retention >Archive DB

You can now create an Archive DB for every GLOBODOX DB (referred to henceforth as the Source DB). Any documents or stacks marked as Archived in the Source DB are moved to the Archive DB every few hours.

When an Archive DB is created it is blank. Once the ITAZ GLOBODOX ARCHIVAL SERVICE processes this DB for the first time, then Folders, Tags, Document Types and Stack Types get automatically created as required.

A Document Type and Stack Type is only created in the Archive DB when the first document or stack of that type is moved to the Archive DB.

For example, the source DB may have Agreements and Invoices as the two defined Document Types. But if only documents of the type Agreement have been marked as Archived then only the Agreement document type will be created in the Archive DB.

You can create multiple Archive DBs. This may be required if over the years your Archive DB becomes very large or if you prefer to have different Archive DBs for each year.

The Source DB is always linked to the newest Archive DB that was created.

The Archival Date, Expiry Date and Recycle Bin features work even if you choose not to create or use an Archive DB. In this case documents or stacks marked as Archived continue to reside in the Source DB but the permissions on them change.

 

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Page URL: https://www.globodox.com/support/help/index.htm?archive_db.htm