To create a New FTP based File Store
|1.||Open the DB to which you want to add the new FTP based File Store.|
|3.||Now, select the File Store node and click the New button of the Home tab. The File Store window will now be launched.|
|4.||Enter a name for the File Store in the File Store Name box.|
|5.||Check the Use FTP location option to make it a FTP based file store. The FTP Settings dialog will now be launched.|
|6.||In the Host name or IP address box enter the name or the IP address of the machine on which the FTP folder resides.|
|7.||In the Port box enter the port number to connect to the FTP. By default the FTP uses port 21. |
|8.||In the Folder Path enter path of the FTP folder. for e.g. /documentmanagement.|
|9.||In the Example box the location of your FTP folder will be displayed.|
|10.||In the User Name and Password box, enter the user name and password, that Globodox should use to connect to the FTP location.|
|11.||Select the transfer mode from the Transfer Mode box.|
|12.||Click the Test button to test FTP the connection. If the test is successful, then click the OK button to save the settings.|
|13.||Check the Set as default file store option if you want the FTP File Store to be set as the Default File Store.|
|14.||Check the Set as read-only option to set the read-only attribute for the FTP File-Store.|
|15.||Check the Automatically create sub-folders under the main folder option if you want documents to be stored in sub-folders created automatically inside the FTP File Store. This option is not available when the Set as read only option has been checked. If this option is unchecked documents are stored in the root of the File Store.|
If the path of your File Store is //machinename/MyFileStore, then
If this option is checked then documents will first create a sub-folder called Location1 and then stores documents in that (//machinename/MyFileStore/Location1) folder.
When the maximum number of files (see File Count based) have been stored in the Location1 sub-folder, Globodox will automatically create a new sub-folder called Location2. Documents will then be stored in the //machinename/MyFileStore/Location2 folder.
If this option is unchecked then documents will be stored directly in the //machinename/MyFileStore folder.
Enter the time (in minutes) in the box which specifies the time after which a new sub-folder will be created in the root of the FTP File Store.
File count based
Enter a numeric value in the box which specifies the maximum number of files that Globodox can store in each sub-folder. When the maximum number of files have been stored in a sub-folder, a new sub-folder will automatically be created in the root of the FTP File Store.
When working with a very large number of documents creating sub-folders can improve the performance of Globodox.
|16.||Click the Save and close button to create the new FTP based File Store.|
|•||Every Globodox DB has at least one File Store but a single DB can have multiple File Stores as well.|
|•||Each Globodox DB must always have one File Store designated as the Default File Store |
|•||The Default File Store is the same as other File Store except for the fact that all newly added documents (including scanned documents) are saved in this folder.|
Move File Store to another location
Change the Default File Store
Convert an existing folder based file store to FTP